When your business is making money, protect profitability by preventing people from stealing that money. Here's one angle on this from Making Money Is Not Illegal, Immoral or Fattening:
"Let’s say you have somebody who comes in every day, goes into the office, opens up the safe, pulls out the drawers from the previous day, sits them down on the table, reconciles each one of the drawers back to $100 or $150 or whatever you have in the drawers on a regular basis, makes up a deposit, sits down at the computer, puts a little note in there on what the deposit is going to be, puts the money in a bag, puts it back in the safe, and goes about their day doing whatever they’re going to do.
"Then at the end of the day, they get this bag, they put it in their pants or their pocket or whatever they do, they take it to the bank, and they sit down in front of the banker, who counts the money, signs the deposit slip, and gives it back to the employee, who goes home, knowing the bank’s got the money. When that person comes back to work the following day, they go into the computer system and put the check mark next to the deposit, meaning it was all there, and they go about their day."
So far, so good. But what if at the end of the month, you get an accounting of all your deposits and expenses, and the same person who did all that stuff before is the same person who reconciles your checkbook? Now the system has a bad problem. Unless you divide up those responsibilities, you'll take a financial hit sooner or later. It is just a matter of when it happens.
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